Pledge of Allegiance
Roll Call – All members present

1.  Approve Minutes

• Corlis made a motion to accept the minutes as submitted, seconded. George would like the receipts changed to disbursements under Treasurers report. Jeff – mention about changing Jeff calling Phil to Phil calling Jeff. Motion to accept the minutes as corrected, all approved

2.  Concerns from the Audience

• Request lease under Community Center – Phil Strom

3.  Approve the Agenda

• George moved to approved the agenda – so moved

4.  Correspondence

• Thank you from North Shore Community School Teachers for the use of the town hall.
• Respond to North Shore Drive letter – Tuesday
• George recommended turning the Park Side Circle road issue over to the Attorney. Until we confirm some of the information we cannot act on this issue. He is asking Park Side Circle vacated 8 – 14 August 21, 1946 (document number 182877), Needs a letter from us asking what he wants us to do. Have Tim look at it. He wants us to say he can drive through there.
• Letter from St. Louis County – re: Assessment increases. Timber and Agricultural both up 25%.
• Received from State Auditors office – information on all townships. – George is taking home.
• Contractors – who install pipes.

5.  Treasurers report

–        Beginning Balance                   $ 237,541.58

–        Deposits                                 $ 19,390.95

–        Receipts                                 $ 43,334.91

–        Ending Balance                       $ 213,597.62

Receipt books numbered – on order.  Janet learned about on Thursday, we ordered new books on Tuesday. 

6.  Department Reports

Police Report

• Read by Shawn
• Last month under recycling someone turned in garbage with names, Steve Peterson talked to the family, located and advised.

Fire Report

• 4 medical
• 4 fire
• 1 5 ˝ hour 911 standby due to phone system down.
• Helicopter training September 3, 2003 7:00 p.m.

• Alden renewed the contract by sending the fire department a check Community Center
• Don McTavish created a computer lab survey to find out what items would be of interest by residents of the township. Possible tuition. Give people about a month to respond.
• Lease agreement – Phil Strom. Two aspects need to be negotiated,

  1. higher rent rate – add $18,000.00 per year to the already agreed upon rent rate. Corlis feels the principal is sound because there are added expenses to the township. Discussion with Johnson Control to hold the line – did that also include the township’s portion of the Johnson Control contract. Bruce made a motion that the township increase the rent received from the North Shore Community School. Bruce removed his motion. George recommended that the motion read as the council recommended. Amend the dollar amount for the annual lease. We as a town board have to increase the lease amount because we have additional property over there that we have to maintain and insure. The charter board cannot go to the - Council has $15,000.00 per month. If Phil cannot convince the people in St. Paul – he will represent that this is what the town has asked for. Resolve that if the charter board is able to come up with $18,000.00 Correct motion Resolved that if the charter board is able to obtain an additional $18,000.00 per year for rent the town board would accept that as a fair rental increase, Jeff made the motion Stephen seconded. George abstained. Jeff, Corlis, Stephen and Bruce seconded.

  2. Proposed adjustment to the original lease. AT the Annual meeting George brought up the (minutes of the annual meeting) Only the board can call for a reconvene the annual meeting. In the June meeting minutes – since the board did not make any motion to reconvene the annual meeting, it would be improper to bring it up this evening. The issue is a moot point. $10,000.00 maintenance stands. The lease is at odds with the grounds amount of $10,000.00. The lease says this should be done by the school, Phil is requesting the community center be kept in the same fashion as other properties of the town. It was also brought up at the annual meeting that false information was brought to the floor that they can’t believe it was in the lease. Phil is proposing we change the (amend) the lease. Phil is proposing an amendment to the lease that the town board take care of . George states that at the next annual meeting he will bring the issue back to the floor. George feels the township should take care of the lawn/snowplowing. $10,000.00 has been allocated for the 2004 season. January 1, 2004 and should be brought up every year. Jeff recommended getting a cost on lawn mowing and snowplowing. Corlis – does this come out of the Community Center fund? Or levied against the residents of the township. It would be levied against the residents. Janet suggested giving $10,000.00 towards lawn mowing and snowplowing. Do we want to make this inclusive of the entire township including the fire department or just limited to the community center. Corlis asked do we want to maintain the lease as it is and just apply the $10,000.00 to the mowing/snowplowing. Phil believes the motion to levy is in conflict with the lease. Town would be responsible for the snowplowing/clearing the sidewalks, salting and sanding? No salting and sanding. Concern on this is – if the town is going to maintain the roads and sidewalks, the town had better do it in a proper fashion. The town would be responsible for the road going in, sidewalks, who will do the debris pickup? The township would be responsible for mowing all lawns. Corlis – does this include the athletic field? No. Would this be better to say we are clearing the snow? Tim – how would it be if the school paid and sent a bill to the township for up to $10,000.00. The charter school will now bill the town from January 1, 2004 to December 31, 2004. caution – it is important that the school and the town talk about these things from a distance. Tim and Phil will draw up language. Corlis made a motion to follow Tim’s recommendation for reimbursement of mowing/snowplowing maintenance up to $10,000.00, which was voted on at the 2003 Annual Meeting for that purpose. Seconded. Stephen made a friendly amendment – the township will provide the funds, the school is responsible for scheduling the maintenance. Tim and Phil will e-mail each other. Corlis tabled the motion until the September meeting, seconded.
   

• Bruce – we are running behind on the school fund. Janet believes the CD is up at the end of September. Does anyone have a problem dipping into the township funds to cover the extra bills for the portable classrooms.

Legal

• E-mail, remind – this is what Are we living up to all the things we promised to do. • Letter asking if the town would be interested in taking over the property as a road. Is there a benefit from the town by taking over the road. Bruce - It is not in the town’s best interest to maintain this as a road at this time. Tim will contact the person’s attorney.

Town Hall

Planning and Zoning

• Board of Adjustment – Town Board will need to find an at large member and a representative from the board. Jeff will be the representative from the town board. Janet McTavish is the representative from the Planning Commission. John Bowen is the “at Large member”.
• Member representing the ARDC will be at the August 28th planning meeting. 7:30 meeting. Public hearing first.
• Public hearing for wind tower – Scott McTavish.

Recycling

• Electricity is in
• Telephone is out of service
• Aluminum cans – Stephen is still checking into the problem. Bob Engelson will pick them up for the school.

Road and Bridge

• Nothing to report
• FEMA paperwork has been signed

Cemetery

• Denise’s wages, George met with Denise, she will be very happy with $200.00 per year. She preferred that over turning in a time for phone calls. George made a motion that the salary for the sextant be $200.00 per year, seconded. George made a motion to bring the motion made at the July meeting off the table, seconded. Tabled motion – motion passed. Vote on the July motion - George opposed, Jeff, Bruce, Corlis, Stephen approved. $35.00 per month should start January 1, 2004.
• Delores Grecinger, would like her graveside marked, it isn’t happening. George found the plot for Delores, George asked if Delores was told where the property was before they placed her husband. The township does not provide headstones or foot stones.
• Report – and Billing statement was received from Denise. Because she is not an employee we are not required to pay the standard hourly rate.
• Some of the larger headstones are sinking, the township needs to raise them again.

7.  Old Business

• Stephen Dahl will assist with the MATIT

8.  New Business – No new business at this meeting

9.  Pay Bills

10.  Meeting adjourned at 9:40 p.m.