Town Board meeting
April 10, 2003
Unapproved

Meeting was called to order at 7:32 p.m.
Pledge of Allegiance
Roll Call: All members present

1. Approve Minutes
2. Concerns from the Audience
   • Bob Abrahamson: Under Old Business Minimum wage increase.
3. Approve Agenda
   Additions:
   • Recycling: Shed move
   • Community center: creating a policy for letting our community organizations use the structure at no cost.
   • New Business: State of the Coast conference.
   With those additions the Agenda was approved.
4. Correspondence
   • Request to renew the liquor license for Scenic Café – George made a motion to approve the Liquor license for the Scenic Café, Jeff seconded. Motion passed.
   • Certificate of insurance for Grandma’s marathon and the half marathon
   • WLSSD plan
   • Quarterly audit
5. Treasurers Report
   

   Beginning Balance $220,703.40
   Deposits $ 15,148.19
   Expenses $ 22,238.74
   Ending Balance $213,612.85

   • Audit – approved and signed
6. Department Reports
   1. Police Report presented by Shawn Padden
   2. Fire Department presented by Ann K. Cox
   • Alden Township contract: Alden Supervisor Pat Eller has contacted Corlis, they are currently looking the contract over. This issue will be tabled until the May board meeting.
   3. Town Hall – no report
   4. Planning and Zoning – Wayne Absent
   • Next Steering committee meetings May 1st and 15th at 6:30 p.m.
   • Planning and Zoning minutes will be made available at the town hall. A suggestion has been made to have them also available on the township Web site.
   5. Recycling
   • Extremely busy
   • The recycling shed is to be moved, a bid from Troy Berg has been submitted. The electrical is supplied through the old fire hall and will have to be redone after the move. The telephone is to be canceled just before the move. Bruce made a motion to accept the bid from Troy Berg for $1754.50 (2 x 6 green treated lumber), seconded. Motion passed.
   6. Road and Bridge

Meeting closed at 8:00 p.m. to open bids.

Cemetery bid: One bid from Neighborhood yard care was received for $2775.00. George made a motion to accept the Neighborhood yard care bid, seconded. Motion passed.

99 Tahoe: Two sealed bids were received; Tom Alvar submitted a bid for $8555.50, Kevin Holm submitted a bid for $8001.00. Corlis made a motion to accept the Tom Alvar bid, seconded. Motion passed. The vehicle is to be picked up June 1st, payment should be in the form of a cashiers check. Chief Padden will contact Tom and make arrangements.

Road and Bridge bid: Two sealed bids were received; Hagglund Construction and Greg Kunst Construction. George made a motion to accept the bid submitted by Hagglund Construction, seconded. Motion passed. Seeding ditches will need to be included in the next bid process.

Meeting reopened 8:17 p.m.

• Road access question from Reimer Road. There may well be legal access to the property and, if so, the Town would have no power to grant a cartway. The owner was advised to contract his attorney for clarification.
  
7. Legal
• Letter from the state Auditor. Tim received a form resolution from the State Auditor office. There will be a price to the audit but until the scope of the audit is defined the sum is unknown. There is no cost to complete and return the resolution. George resolved that the town board request the office of the State Auditor audit the financial and procedural records from January 1, 2002 to December 31, 2002. Corlis seconded. Motion passed.
• A small written contract between the Town and the Fire Department should be created.
  • Incompatibility of offices: Jeff made a motion that Tim check into the compatibility between the Charter School board and the Town Board, seconded. Motion passed. Corlis would like to state he does not have a problem with George sitting on both boards but, he has been elected to sit on the Town board where his opinion, experience and votes should be heard.
• The township has won the Portable Classroom bid. Sealed bids will be sought to move and reinstall the classrooms. Special meeting to open the sealed bids will be 5:00 p.m. April 29th at the town hall. A Bid bond certificate of 10% of the contract is required. Stephen made a motion to hire Northland Consulting engineers to draw up a foundation plan, seconded.
                         Yes - Jeff, Corlis, Bruce, Stephen Abstained – George.
8. Community Center
• Stephen is a member of the new EIC leadership team The focus is to head up a movement in working towards better collaboration between the school and the township.
• Special meeting: Corlis made a motion to allow nonprofit groups within the community to utilize the community center at no charge for short term periods as designated by request to the town board or the school. Seconded Stephen made a motion to table the discussion until the May meeting, seconded. Motion to table passed.
9. Cemetery clean up day May 17th.9:00 – Noon.

Old Business

• Minimum wage: Tabled until May meeting.

New Business

• State of the Coast conference April 28th 8:00 a.m.

Pay Bills –

• Johnson Control Boiler Maintenance – Hold claim # 429 for $553.00. George is checking into who is responsible for payment of that bill.

Motion to adjourn – 9:50 p.m.