Special Meeting May 15, 2002

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Special Meeting May 15, 2002

Posted Notice: To discuss details connected with the transfer of the North Shore School Property, the lease, the Johnson Control Agreement and similar matters.

Attending: George Sundstrom, Jeff Cook, Corlis West, Steven Dahl, Merry Mattson, Tim Strom, Phil Strom.

Meeting came to order at 6:00 p.m. The following motions, resolutions and decisions were made:

Jeff made a motion to open a safety deposit box, seconded. Motion passed

Corlis made a motion to accept Attorneys opinion and not purchase title insurance, seconded. Motion passed

Steve made a motion to attempt to have the effective date of the closing as June 30, 2002 seconded. Motion passed.

Corlis made a motion that Ann Cox, Town Clerk, be hired to represent the township as co-coordinator, seconded. Motion passed.

Board representatives will create forms and set fees for school rentals. Outside rental fees would go to charter school.

Adjustment to Supervisor assignments:

Corlis – Fire and Police departments

Jeff – Planning and Zoning

Steve – Town Hall, Building and Grounds

Bruce – Road and Bridge, Building and Grounds

Corlis made a motion to authorize the treasurer to set up a Community Capital expenditure fund with a transfer of $20,000.00 from General fund to this account. The $20,000.00 is to be transferred back to General Fund on or before August 15, 2002 seconded. Motion passed.

Corlis made a motion to approve the following resolution:

Resolution #10

Whereas: The township of Duluth has acquired the property and building formerly known as North Shore elementary School for a Community Center for the Township and;

Whereas, the township has a lease with the North Shore Community school which will result in substantial monthly lease payments from the school to the township, and;

Whereas, the lease payments, rent, which the town will receive, are to be used primarily for long term capital improvements to the facilities, therefore;

Be it resolved that: the town board of Supervisors recognizes the purpose of the rent payments, commits that the capital fund account be dedicated only to long term capital improvements, insurance and reasonable administrative expenses which includes the contract with facilities managers to provide facilities management at the site;

And be it further resolved: That the town board respectfully requests future Town Board Supervisors, sustain the intent of this resolution.

Resolution was seconded and approved

George made a motion to approve the following resolution:

Resolution #3

Whereas: The township is the owner of the Duluth township Community Center, a property and building valued in excess of $2.2 million, and;

Whereas, the township has entered into a lease arrangement with the board of the North Shore Community School to operate a K-6 Elementary School on the premises, and;

Whereas, unexpected events, I.E. major equipment failure, vandalism or destruction acts of nature may require immediate decisions to alleviate the adverse effects of such acts, therefore;

Be it resolved: that the Town Board authorize one representative Supervisor to spend up to $10,000.00 from the Community Center Capital Expenditure fund to correct the problem without prior Board approval to the emergency nature of the situation.

Resolution was seconded and approved.

Wish List: Summary of when to expect rent checks

Meeting adjourned 7:50 p.m.